Wedding Planning Tips from a Coordinator


June 29, 2021

I reached out to my good friend and event and wedding coordinator/planner, Jessica with Under the Veil Planning & Design, to give us some wedding planning tips that she wants us to know. I have worked with her more times than I can remember and she has been a dream. Always on top of everything, know exactly what each couple and vendor wants. Take it away, Jessica!


Your vendors are here to help!

No matter the topic, your vendors are happy to assist you in any way they can. Whether you’re wondering what size of tent you need to rent, or you find yourself asking “What is a rehearsal dinner? Who attends?” we likely have an answer for you. No question is too big or small, or too silly to ask. As event professionals we have planned hundreds of events and understand that this may be your first; lean on us when you need it!


Be specific with your ISO details

Each vendor category has a variety of companies to choose from, which can sometimes be overwhelming! When making an ISO post on social media, be sure to provide a few specific details to narrow down the number of comments. This will help to ensure that you receive recommendations of people that will be perfect for you and your event. I recommend listing your date, venue/city, style (especially with photographers! Do you prefer moody, bright, or film style photos?), budget (avoid terms such as budget-friendly, reasonable, etc as that means something different for everyone), and anything else that may be pertinent for the vendor types you’re seeking.


Difference between Venue Coordinator/Event Manager and Event and Wedding Coordinator/Planner

As a past venue coordinator and current event/wedding planner, I can confirm that there is a difference with some similarities. Most of the time, the venue coordinator (aka event manager) will assist with venue-related planning details leading up to the event and then oversee venue operations during the event itself. Generally, they will not assist during the rehearsal, help with decor set-up/takedown, que people to walk down the aisle, manage the timeline, or any of the other client/decor/misc-related details. Some venues do offer actual coordination services, which is great! During your site tour, you will want to confirm the exact duties of the venue coordinator to ensure that are no surprises day-of.


Your wedding is yours!

I find that a lot of couples get the most stressed when receiving input/requests from multiple friends and family. Having a great support system is great! But don’t feel like you need to accommodate each and every request or suggestion you receive. If you and your partner have an inside dinosaur joke and you want to do a first look wearing a T-rex costume, do it! If you want to use Burnt Orange and Burgundy (“traditionally” fall colors) for your Spring wedding, do it! These little details and fun things speak to who you both are individually and as a couple and will make your wedding more “you”.

wedding planning tips

wedding planning tips

Special thanks to:

Couple | Grace & Taylor
Venue | Leftbank Annex
Planning & Design | Under the Veil
Videographer | Phan Photography
Floral | Lush Floral Design
Food & Beverage | Artemis Foods
Rentals | West Coast Event Productions
Flatware | The Party Place
Paper Goods | Danielle Nichole Events
Signage | The Fresh Hues
MUAH | Blossom and Beauty
Coasters | TC Refurbishing
Dress | Anna’s Bridal

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