THE GUIDE

helpful tips and tricks for making your wedding day a success!

the guide

hey there

Hi, I’m Sierra — and I’m so excited to help make your wedding day feel seamless, meaningful, and beautifully documented. Over the years photographing weddings, I’ve learned a few things: no two celebrations are the same, but there are patterns that can help make any wedding day smoother, more joyful, and truly unforgettable.

I believe that photographing the right moments at the right time (with a little extra breathing room built in) is the secret to preserving your day in a way that feels effortless and true to you. Whether you’re planning a countryside elopement, an intimate garden wedding, a non-traditional celebration, or a multi-location day filled with family traditions — this guide was created with you in mind.

Inside, you’ll find tips, ideas, and thoughtful planning advice I’ve gathered through years of experience. My hope is that it brings you peace of mind, a little extra confidence, and helps you soak in every beautiful, fleeting moment without worry.

And always, always know — I’m cheering you on every step of the way.

xoxo,

Sierra

tips for stress free wedding planning:

Create a Thoughtful Timeline
This isn’t one of those fly-by-the-seat-of-your-pants kind of days. Build an outline of what’s happening and when — it’ll give you peace of mind and help everything flow beautifully. I always help my couples craft one that leaves room for quiet moments and those spontaneous memories you’ll want to remember forever.

Delegate with Love
You don’t have to do everything yourself. If there’s someone you trust completely, hand them a task or two and let them run with it. You deserve to be present and soak it all in.

Pack a Wedding Day Essentials Kit
Weddings are long, beautiful, emotional days — and a little emergency kit is always a good idea. Include things like stain remover, double-sided tape, a mini sewing kit, bobby pins, blotting papers, and anything else you might need for touch-ups or tiny mishaps.

Leave Room to Breathe
This is my personal favorite tip: don’t schedule every minute of your day. Build in little pockets of quiet time — for a private vow exchange, a sunset stroll, or a moment to soak it all in together. Those in-between moments often become your most cherished memories.

Plan for Vendor Meals
It’s a small detail, but it matters. When you’re finalizing your headcount, don’t forget to include meals for your photographer (hi!), your planner, your DJ, and any other vendors working through dinner.

Schedule “No Wedding Talk” Time
Planning a wedding is a whirlwind, and it can easily take over your relationship. Set aside time — whether it’s date nights, a weekend getaway, or cozy nights in — where wedding talk is off-limits. Just be together, laugh, and remember why you’re doing this.

Clarify Your Priorities Early
Before you get caught up in table linens and seating charts, figure out what matters most to you as a couple. What moments do you care about most? What traditions feel meaningful? Knowing this early on helps guide the rest of your decisions and keeps your focus where it belongs.

Narrowing down your wedding wants

Let's have a little fun. How does playing a quick game of THIS or THAT sound?
Are you and your partner on the same page?

hiring a full service wedding planner

Buying / renting decor for the event(s)

or

getting a day-of coordinator

or

diy projects to save some coins

All inclusive wedding venue

or

Hiring multiple vendors 

Amazing, jaw dropping venue

or

Somewhere convenient & cost effective

Big guest list

or

Smaller guest list

Rock out with a band

or

Get down with a DJ

Off season wedding

or

Marry during the Spring or Summer

Leave for honeymoon after reception

or

Post wedding brunch

Get married as soon as humanly possible

or

Leave more time for the planning

take advantage of the wisdom of others:

Sometimes the easiest thing to do to make sure you get everything that you want on your wedding day is to ask someone else about their day. Below you have a list of questions to ask a few of your recently wed friends.

- Favorite memory from your wedding?
- Number one piece of advice for planning?
- One thing we have to do on our wedding day?
- Thing you worried most about that didn't even matter on the day?
- What part do you wish you spent more time planning?
- What do you wish you spent less money on?
- Logistics you wish you'd thought about?

wedding planning timelines

WHEN YOU GET ENGAGED:
- Decide on your budget
- Start gathering names and address of guests
- Narrow down your potential date down to two or three days
- Start looking for a venue
- Create a wedding website

12 MONTHS BEFORE: 
- Begin shopping for wedding dress
- Choose your bridal party
- Finalize your date with the venue and vendors
- Book a block of hotel rooms for out of town guests

11 MONTHS BEFORE: 
- Begin planning ceremony and reception
- Make an appointment with a florist to discuss details including bouquets, centerpieces and all that jazz
- Book a caterer

10 MONTHS BEFORE: 
- Finalize guest list
- Set up gift registry if you haven't already
- Begin search for wedding officiant
- Start planning wedding and reception music

9 MONTHS BEFORE: 
- Purchase your dress
- Potentially start the alteration process

8 MONTHS BEFORE: 
- Purchase hair accessories
- Order any jewelry that will be worn
- Plan, and potentially book your honeymoon (if you're going out of the country)

6 MONTHS BEFORE: 
- Proof, print or order your wedding invitations
- Test hair and makeup

5 MONTHS BEFORE: 
- Make rental arrangements

4 MONTHS BEFORE: 
- Choose significant other's attire
- Purchase any remaining bridal accessories
- Plan, and potentially book your honeymoon (If you haven't)
-Send out save the date cards

3 MONTHS BEFORE: 
- Book wedding night accommodations 

2 MONTHS BEFORE: 
- Address, stamp & send your wedding invitations
- Finalize the menu

6 WEEKS  BEFORE: 
- Purchase your wedding bands
- Confirm needed numbers with florist

4 WEEKS BEFORE: 
- Finish any DIY project that you were working on

2 WEEKS BEFORE: 
- Get your marriage license
- Creating your wedding day schedule and pass it to the important participants
- Give final head count to caterer
- Finalize seating charts
- Confirm vendors' arrival time

what are your wedding planning personalities?

Who you are and how you go about planning things will more than likely translate right into your wedding planning. No biggie. It's just nice to be aware of who is more capable of handling what so it's a team effort.

Want to plan the wedding with our guests in mind

Me Or WE

Want to plan the wedding with our wants & need at the top of the priority list.

ME OR WE

want to eliminate as many unnecessary to-dos as possible

ME OR WE

Like to make list and will often use them to stay on task

ME OR WE

Like the idea of planning bits and pieces each day

ME OR WE

Type A all the way, and great at planning

ME OR WE

ME OR WE

am not planner, in the slightest, & is very disorganized 

ME OR WE

Absolutely obsessed with planning things online, we are talking google docs, pinterest, the whole nine.

ME OR WE

Like planning the "old fashioned" way. Magazines, vision boards. Real photos & tear outs. 

ME OR WE

Wants to have a clear schedule of when things should get done and who is doing them. 

ME OR WE

are More laid back, in general

Planning your Engagement Portrait Session

I’m so excited for your portrait session! Whether we’re capturing your engagement, anniversary, or just documenting this beautiful chapter of your story, it’s an honor to help you create memories you’ll treasure for a lifetime.

This guide was made to help you feel fully prepared and genuinely excited for your session. By the time you’ve read through it, you’ll know exactly what to expect — and your only job will be to show up as your wonderful, real selves, laugh a lot, and let me create images you’ll love forever.

Choosing the Time & Date: 
I’m a natural light specialist because there’s nothing quite like the glow of golden hour — those last few hours before sunset when everything feels soft, romantic, and timeless.

I typically begin sessions about an hour before sunset. You can use a sunset calculator online for your date and location to figure out the best start time (and don’t forget — the sun sets earlier in the fall and winter!) but I also keep track so I will help choose the best time with you. Plan a little buffer in your day to arrive relaxed and ready. We’ll make the most of every dreamy minute before the sun slips away.

Quick Tip: Weekends and fall dates tend to book up quickly! If you’re hoping for a faster booking or a quieter location, consider a mid-week session.

Selecting the Right Location: 
The location is completely up to you — and this is where you can have a little fun together. Most of my couples love celebrating the natural beauty of our home state, and open-air, outdoor locations are always a favorite of mine for the gorgeous light they offer.

But think beyond the usual, too. Is there a place that feels personal to your relationship? A quiet trail you hike together, a cozy lakeside spot, a family ranch, or even a charming greenhouse? Unique, meaningful spaces always make for the most heartfelt photos.

You might even have access to a location others don’t — like a private estate, vintage car, favorite rooftop, or a tucked-away garden. If something comes to mind, let’s chat about it! You never know what’s possible until you ask.

And of course — if you’d rather leave the scouting to me, I’ve got a list of favorite portrait locations I love to recommend.

Bonus: Your session includes travel anywhere within 50 miles of Salem. Want to head further out to the coast, mountains, or beyond? I’m always up for an adventure — and if I’m already planning a trip to a spot you love, we can absolutely coordinate. Dreaming of a destination session? Let’s make it happen with a custom quote!

Add a Little Something Extra: 
Want to give your session that extra editorial, storybook feel? Bring along a few special items. Fresh flowers in a picnic basket, a cozy blanket for a snuggle, a bottle of champagne to pop, or even a classic car or vintage bike can make your images feel personal and artful.

Whether you keep it simple or go big, these little touches add texture, meaning, and a sense of playfulness to your photos.

Your portrait session is the perfect excuse to dress up, feel incredible, and celebrate your story together. Whether your vibe is elegant, playful, edgy, romantic, or laid-back — what you wear should feel like you, just elevated.

I’ve put together my best tips to help you both feel confident, coordinated, and camera-ready. Let’s dive in:

Coordinate, Don’t Match
The key to amazing, editorial-style portraits is coordinating your outfits without being too matchy-matchy. Choose colors, textures, and styles that complement each other. Think of your outfits as part of the same story — different, but in harmony.
Soft, neutral tones and muted shades like dusty pinks, light blues, creams, taupe, olive, and soft grays tend to photograph beautifully against Oregon’s natural landscapes. If you’re drawn to color, opt for earthy, jewel, or pastel versions of your favorites over bold neons or harsh black.

Texture + Movement = Magic
Fabrics like chiffon, tulle, lace, linen, silk, or light knits bring texture and flow to your photos. Dresses and skirts with movement look especially gorgeous in outdoor settings, catching the breeze or swaying with each step.

Layers add interest too — think lightweight jackets, vests, scarves, or open cardigans. Even in warmer weather, an extra piece you can pop on for a few shots is totally worth it.

Comfort is Confidence
Wear something that makes you feel amazing. If you’re constantly adjusting a strapless top or worrying about shoes that pinch, it’ll show. Pick pieces that fit well, feel good, and let you move comfortably. Confidence is always your best accessory.

Outfit Options: One or Two?
You’re welcome to bring one or two outfit sets. If you choose two, I recommend:
One elevated, dramatic, or editorial look — think flowy dress, tailored suit, or chic separates.
One more relaxed, date-night vibe — something you’d wear for cocktails or sunset on the beach.

But honestly? One outfit you love beats two you feel “meh” about. Go with what makes you most excited.

Accessories + Personal Touches
Little extras can take your portraits to the next level. A wide-brimmed hat, statement earrings, heirloom jewelry, floral crown, or a favorite watch can add personality and dimension to your images.

Want to get creative? Bring props that tell your story: a vintage car, champagne to pop, cozy blanket, bouquet of flowers, or even your pup.

Shoes Matter
Closed-toe shoes (for everyone) tend to look more polished in portraits. If you’re in heels, bring comfy flats for walking between locations. Sneakers are adorable for casual moments, too — just skip super bright, bulky athletic shoes unless it’s part of your vibe.

Hair + Makeup Tips
Professional hair and makeup is a great way to treat yourself and ease the stress of getting ready. Even if you usually go natural, a little extra polish can make a huge difference on camera.

Pro Tip: Have your makeup done in natural light to match our session lighting. And yes — false lashes, bold lips, and glowy skin photograph beautifully, even if it feels like “a lot” in the mirror.

Need a recommendation? I work with some amazing artists and would love to connect you!

Ring & Nails
If this is your engagement session, your ring will get its moment in the spotlight. Clean it professionally (most jewelers will do this for free!) or use a gentle cleaner at home. Consider a fresh mani — neutral or soft colors photograph beautifully.

Quick Style Dos & Don’ts
✅ Do:
• Choose outfits that feel like you.
• Mix textures + layers.
• Plan for movement (hello, flowy skirts!).
• Stick with neutral, muted, or earthy tones.
• Coordinate outfits without matching exactly.

❌ Don’t:
• Wear neon colors or super bold prints.
• Show up in baggy, ill-fitting clothes.
• Forget to prep your shoes and accessories.
• Spray tan (trust me — natural skin tones always photograph better).



Most Important: Make It Yours
This session is about you two. Wear what makes you feel confident and connected. Get dressed up. Laugh a lot. Maybe pop a bottle or run barefoot through the grass.

We’ll create images you’ll treasure forever — and you’ll be so glad you took a little extra time to plan outfits that tell your story.

styling your session

Need some inspo? I made a board for you

shorten your guest list?

Sometimes your friends and family have a big influence on your guest list, and that can be great for some people and guest, but if your guest list is busting at the seems, than here are some questions you both should go over for each guest

1. How would you feel if you were not invited to their wedding?

2. Do you want to spend 15 whole minutes talking to them on your wedding day?

3. Do you know their last name? *without checking social media

4. Have to seem them in the last 6 months?

5. If they invited you to dinner next weekend, would you really want to go?

6. Does this person actively support our relationship?

Setting Healthy Boundaries Around Your Guest List
It’s so easy for family or friends to insert their opinions about who should be invited. But if those people aren’t paying for the wedding or actively involved in planning, their feelings shouldn’t dictate your final list.

Tips for Staying Focused:

Remember whose wedding this is: yours.

Focus on people who make you feel loved and supported.

Guilt has no place in your guest list process.

You don’t owe anyone an explanation, but it helps to be prepared.

What to Say When Someone Asks Why They Aren’t Invited
Sometimes you’ll get asked — awkwardly — and it’s good to have a kind, firm response ready. Here are a few gracious ways to handle it:

“We wish we could invite everyone, but we’re keeping it intimate.”

“We had to be really mindful of space and budget — I hope you understand.”

“We made the decision to celebrate with immediate family and close friends only.”

“Our guest list was so tough to narrow down, but we hope to celebrate with you in another way soon.”

Tip: Keep it short, kind, and direct. Most people will understand when you set gentle, clear boundaries.

who's invited?

the Shower

Wedding party, family & friends

Bach party

wedding party, close family members & friends

Rehearsal dinner

wedding party, family & out of town guest

THE WEDDING

Wedding party, family, friends & others

the first look:

You’ve probably heard about it — the First Look. It’s become more and more popular over the years, but you might be unsure if it’s the right fit for your day. I’m not here to tell you it’s the only way or that it’s better than tradition. In fact, I didn’t do a First Look at my own wedding — and if I could go back, I absolutely would.

That’s why I love to at least offer it as something to consider. Not because it’s trendy, but because it creates space for calm, connection, and so many more memories together on a day that can otherwise fly by.

So, if you’re on the fence, here’s why I encourage couples to think about it:

no more hiding

No sneaking around or dodging each other all morning. You get to just enjoy the day and each other’s company.

more time together

A First Look gives you a quiet, private moment before everything begins — no distractions, no schedule pressure, just you two soaking in the excitement together.

A Smart Move for Your Timeline

It lets us take a bunch of your photos before the ceremony — wedding party, couple portraits, maybe even some family shots. Which means after the ceremony, you’re not pulled away for hours of photos and can head straight to cocktail hour or the dance floor.

More Photos, More Memories

Let’s be honest — it’s a great way to maximize your investment in photography. You’ll get even more images of just the two of you, in different locations and lighting, while you’re fresh and excited.

Unfiltered Emotions

And yes — the emotional, tearful, can’t-believe-this-is-happening reaction still happens. The difference is, you get to actually feel it, without a room full of people watching. It’s one of the most genuine moments of the day.

A Little Less Stress

The day can be overwhelming. A First Look gives you a chance to calm your nerves, laugh, cry, hug, and just be together before the whirlwind begins.

Not Sure About a Full First Look?
If one of you isn’t totally sold on the idea, there are some beautiful alternatives you can do to still share a meaningful moment together:

First Touch: Hold hands without seeing each other.
First Read: Exchange letters and read them back-to-back.
First Gifts: Swap special gifts before the ceremony.
First Prayer, Song, or Call: Share a moment in whatever way feels personal.
Partial First Look: Show up hair and makeup ready in cozy clothes, keeping the dress reveal for later.

It’s your day, and the beauty of it is that you get to decide what feels best for you. I’ll support whichever way you choose — and capture every beautiful, emotional moment either way.


MORNING WEDDING TIMELINE
7:00 AM - Hair & makeup / Getting ready
8:30 AM - Vendors arrive / Setup starts
9:00 AM - First look & couple's portraits
9:30 AM - Family pictures
9:30 AM - Doors open/ Pre-Ceremony music starts playing / Guests enter
10:00 AM - Invite time
10:15 AM - Ceremony starts
10:45 AM - Ceremony concludes
10:45 AM - Cocktail hour starts/ Addition- al family photos
11:30 AM - Brunch starts
12:15 PM - Toasts
1:00 PM - First Dance
1:30 PM - Cake cutting/ Dessert
2:45 PM - Couple departs
3:00 PM - Guests depart
3:00 PM - Breakdown commences
4:00 PM - All vendors out

Whew, you have no clue how many times every wedding photographer all over the world has been asked about a wedding timeline, or asked to weigh in on when things should be done. Which makes complete sense, we are the peeps taking the photos, so I'm putting one in to help you out. This could be one of those things you totally didnt know that you needed, I am giving you the wedding time line breakdown for some of the most common wedding times.

Complete wedding timelines

EARLY AFTERNOON WEDDING TIMELINE
9:00 AM - Hair & makeup / Getting ready
9:30 AM - Vendors arrive / Setup starts
10:30 AM - Getting ready photos start
11:00 AM - First look & couple’s portraits
11:45 AM - Family pictures
12:30 PM - Doors open/ Pre-Ceremony music starts playing / Guests enter
1:00 PM - Invite time
1:15 PM - Ceremony starts
1:35 PM - Ceremony concludes
1:40 PM - Cocktail hour starts/ Additional family photos
2:30 PM - Lunch starts
3:00 PM - Toasts
3:30 PM - First Dance
5:00 PM - Cake cutting/ Dessert
6:15 PM - Couple departs
6:30 PM - Guests depart
6:30 PM - Breakdown commences
7:30 PM - All vendors out

Whew, you have no clue how many times every wedding photographer all over the world has been asked about a wedding timeline, or asked to weigh in on when things should be done. Which makes complete sense, we are the peeps taking the photos, so I'm putting one in to help you out. This could be one of those things you totally didnt know that you needed, I am giving you the wedding time line breakdown for some of the most common wedding times.

Complete wedding timelines

LATE EVENING WEDDING TIMELINE
1:00 PM - Hair & makeup / Getting ready
4:30 PM - Vendors arrive / Setup starts
4:30 PM - Pre- Ceremony photos
5:30 PM - Couple arrives
6:00 PM - Doors open/ Room ready for guests/ Pre-ceremony music starts
6:30 PM - Invite time
6:45 PM - Ceremony starts
7:00 PM - Ceremony ends/ Guests move to cocktail hour
8:00 PM - Guests move to dinner
9:30 PM - Cake cutting/ Dessert served/ Toasts
9:45 PM - Dancing
11:45 PM - End time/ Guests out
12:45 AM - Breakdown/ Vendors depart

Whew, you have no clue how many times every wedding photographer all over the world has been asked about a wedding timeline, or asked to weigh in on when things should be done. Which makes complete sense, we are the peeps taking the photos, so I'm putting one in to help you out. This could be one of those things you totally didnt know that you needed, I am giving you the wedding time line breakdown for some of the most common wedding times.

Complete wedding timelines

COCKTAIL PARTY STYLE RECEPTION TIMELINE
3:00 PM - Vendors arrive for setup
4:30 PM - Doors open/ Room ready for guests/ Pre-ceremony music starts
5:00 PM - Invite time
5:15 PM - Ceremony starts
5:30 PM - Ceremony ends
5:30 PM - First round of food comes out/ Bar opens
5:30 PM - Music starts inside
6:30 PM - Pre-sunset portraits
6:45 PM - Dinner rounds of food come out
7:07 PM - Sunset
7:15 PM - Toasts
7:30 PM - First dance
8:00 PM - Couple's "Thank You" toast followed by cake cutting
9:00 PM - Couple and guests depart
10:00 PM - Breakdown done/ vendors out

Whew, you have no clue how many times every wedding photographer all over the world has been asked about a wedding timeline, or asked to weigh in on when things should be done. Which makes complete sense, we are the peeps taking the photos, so I'm putting one in to help you out. This could be one of those things you totally didnt know that you needed, I am giving you the wedding time line breakdown for some of the most common wedding times.

Complete wedding timelines

SEPARATE CEREMONY & RECEPTION TIMES
9:00 AM - Hair & makeup / Getting ready
11:00 AM to 1:00 PM - Vendors arrive for ceremony setup
12:00 PM - Wedding party and family photos start 
1:30 PM - Doors open/ Guests begin to arrive/ Pre-ceremony music starts
2:00 PM - Ceremony invite time
2:15 PM - Ceremony starts
3:00 PM - Ceremony ends
3:00 PM - Vendors start to arrive for reception set up
3:30 PM - Guests gone from ceremony site
4:00 PM - Ceremony site cleaned up/ Vendors depart
4:30 PM - Doors open/ Guests begin to arrive/ Am- bient music starts
5:00 PM - Reception invite time/ Cocktail hour starts
6:30 PM - Move guests into dinner
6:45 PM - Buffet opens/ Dinner served
7:00 PM - All guests have food
7:15 PM - Toasts
8:00 PM - First dance
8:05 PM - General dancing music starts
8:05 PM - Second set of pre-sunset portraits 8:26 PM - Sunset
8:45 PM - Dessert
9:45 PM - Last Call
9:55 - Last Call
10:00 PM - Guests Depart
11:00 PM - Breakdown/ Staff departs

Whew, you have no clue how many times every wedding photographer all over the world has been asked about a wedding timeline, or asked to weigh in on when things should be done. Which makes complete sense, we are the peeps taking the photos, so I'm putting one in to help you out. This could be one of those things you totally didnt know that you needed, I am giving you the wedding time line breakdown for some of the most common wedding times.

Complete wedding timelines

MORNING WEDDING TIMELINE
7:00 AM - Hair & makeup / Getting ready
8:30 AM - Vendors arrive / Setup starts
9:00 AM - First look & couple's portraits
9:30 AM - Family pictures
9:30 AM -Doors open/ Pre-Ceremony music starts playing / Guests enter
10:00 AM - Invite time
10:15 AM - Ceremony starts
10:45 AM - Ceremony concludes
10:45 AM - Cocktail hour starts/ Additional family photos
11:30 AM - Brunch starts
12:15 PM - Toasts
1:00 PM - First Dance
1:30 PM - Cake cutting/ Dessert
2:45 PM - Couple departs
3:00 PM - Guests depart
3:00 PM - Breakdown commences
4:00 PM - All vendors out

Whew, you have no clue how many times every wedding photographer all over the world has been asked about a wedding timeline, or asked to weigh in on when things should be done. Which makes complete sense, we are the peeps taking the photos, so I'm putting one in to help you out. This could be one of those things you totally didnt know that you needed, I am giving you the wedding time line breakdown for some of the most common wedding times.

Complete wedding timelines

EARLY AFTERNOON WEDDING TIMELINE
9:00 AM - Hair & makeup / Getting ready
9:30 AM - Vendors arrive / Setup starts
10:30 AM - Getting ready photos start
11:00 AM - First look & couple’s portraits
11:45 AM - Family pictures
12:30 PM - Doors open/ Pre-Ceremony music starts playing / Guests enter
1:00 PM - Invite time
1:15 PM - Ceremony starts
1:35 PM - Ceremony concludes
1:40 PM - Cocktail hour starts/ Additional family photos
2:30 PM - Lunch starts
3:00 PM - Toasts
3:30 PM - First Dance
5:00 PM - Cake cutting/ Dessert
6:15 PM - Couple departs
6:30 PM - Guests depart
6:30 PM - Breakdown commences
7:30 PM - All vendors out

Whew, you have no clue how many times every wedding photographer all over the world has been asked about a wedding timeline, or asked to weigh in on when things should be done. Which makes complete sense, we are the peeps taking the photos, so I'm putting one in to help you out. This could be one of those things you totally didnt know that you needed, I am giving you the wedding time line breakdown for some of the most common wedding times.

Complete wedding timelines

LATE EVENING WEDDING TIMELINE
1:00 PM - Hair & makeup / Getting ready
4:30 PM - Vendors arrive / Setup starts
4:30 PM - Pre- Ceremony photos
5:30 PM - Couple arrives
6:00 PM - Doors open/ Room ready for guests/ Pre-ceremony music starts
6:30 PM - Invite time
6:45 PM - Ceremony starts
7:00 PM - Ceremony ends/ Guests move to cocktail hour
8:00 PM - Guests move to dinner
9:30 PM - Cake cutting/ Dessert served/ Toasts
9:45 PM - Dancing
11:45 PM - End time/ Guests out
12:45 AM - Breakdown/ Vendors depart

Whew, you have no clue how many times every wedding photographer all over the world has been asked about a wedding timeline, or asked to weigh in on when things should be done. Which makes complete sense, we are the peeps taking the photos, so I'm putting one in to help you out. This could be one of those things you totally didnt know that you needed, I am giving you the wedding time line breakdown for some of the most common wedding times.

Complete wedding timelines

COCKTAIL PARTY STYLE RECEPTION TIMELINE
3:00 PM - Vendors arrive for setup
4:30 PM - Doors open/ Room ready for guests/ Pre-ceremony music starts
5:00 PM - Invite time
5:15 PM - Ceremony starts
5:30 PM - Ceremony ends
5:30 PM - First round of food comes out/ Bar opens
5:30 PM - Music starts inside
6:30 PM - Pre-sunset portraits
6:45 PM - Dinner rounds of food come out
7:07 PM - Sunset
7:15 PM - Toasts
7:30 PM - First dance
8:00 PM - Couple's "Thank You" toast followed by cake cutting
9:00 PM - Couple and guests depart
10:00 PM - Breakdown done/ vendors out

Whew, you have no clue how many times every wedding photographer all over the world has been asked about a wedding timeline, or asked to weigh in on when things should be done. Which makes complete sense, we are the peeps taking the photos, so I'm putting one in to help you out. This could be one of those things you totally didnt know that you needed, I am giving you the wedding time line breakdown for some of the most common wedding times.

Complete wedding timelines

SEPARATE CEREMONY & RECEPTION TIMES
9:00 AM - Hair & makeup / Getting ready
11:00 AM to 1:00 PM - Vendors arrive for ceremony setup
12:00 PM - Wedding party and family photos start 
1:30 PM - Doors open/ Guests begin to arrive/ Pre-ceremony music starts
2:00 PM - Ceremony invite time
2:15 PM - Ceremony starts
3:00 PM - Ceremony ends
3:00 PM - Vendors start to arrive for reception set up
3:30 PM - Guests gone from ceremony site
4:00 PM - Ceremony site cleaned up/ Vendors depart
4:30 PM - Doors open/ Guests begin to arrive/ Am- bient music starts
5:00 PM - Reception invite time/ Cocktail hour starts
6:30 PM - Move guests into dinner
6:45 PM - Buffet opens/ Dinner served
7:00 PM - All guests have food
7:15 PM - Toasts
8:00 PM - First dance
8:05 PM - General dancing music starts
8:05 PM - Second set of pre-sunset portraits 8:26 PM - Sunset
8:45 PM - Dessert
9:45 PM - Last Call
9:55 - Last Call
10:00 PM - Guests Depart
11:00 PM - Breakdown/ Staff departs

Whew, you have no clue how many times every wedding photographer all over the world has been asked about a wedding timeline, or asked to weigh in on when things should be done. Which makes complete sense, we are the peeps taking the photos, so I'm putting one in to help you out. This could be one of those things you totally didnt know that you needed, I am giving you the wedding time line breakdown for some of the most common wedding times.

Complete wedding timelines

How Long Photos Actually Take on a Wedding Day

a little break down on how much time is needed to photograph each part of your day

Getting Ready: 90 minutes
Details, candids, and getting dressed — with some extra cushion for last-minute surprises.

First Look: 15 minutes
A private moment to see each other, soak it in, and grab a few sweet portraits.

Couple Portraits & Individuals: 30 minutes
Portraits of you two in a couple of spots + a few solo shots of each of you.

Wedding Party Portraits: 30 minutes

Family Photos: 30 minutes
We’ll use your shot list to move through these quickly and smoothly.

Ceremony & Reception Details: 20 minutes
If the ceremony and reception are at the same venue, we can usually capture both setups in this window before guests arrive.

Reception Coverage: 120 minutes
Covers entrances, first dances, toasts, cake, and at least 30 minutes of open dancing — enough to tell the full story and keep the dance floor energy high.

Sunset Portraits: 20 minutes
A little golden hour magic for dreamy, glowy portraits while the party is still going.


Asking Your People to Be in Your Wedding Party

Cute Ways to Ask Your Wedding Party

One of the sweetest parts of wedding planning is choosing the people who will stand by your side on your wedding day. Whether it’s your sister, your best friend, your brother, or your college roommate turned honorary sibling — inviting someone into your wedding party is a meaningful moment no matter how you do it.

And here’s the thing: you don’t have to have a grand gesture, a personalized gift box, or a custom poem (unless you want to — in which case, yes please!). Simply asking someone to be a part of your day is special because of the heart behind it.

If you are looking for a little something extra to make the ask fun or memorable, here are a few gender-neutral, inclusive ideas:

And remember — the ask matters because it’s you asking them, not because of what comes with it. Whether you do it with confetti poppers or a text that says “Hey, will you be in my wedding party? Because you mean the world to me.” — it’s perfect.

  1. Handwritten Note or Card: Old school and always appreciated. Share a favorite memory and why you couldn’t imagine your day without them.
  2. Personalized Gift Box: Fill it with things they love — their favorite snacks, a candle, a tiny bottle of bubbly, or something meaningful to your friendship.
  3. Custom Playlist: Make them a playlist of songs that remind you of them or songs you’ll be dancing to together at the reception.
  4. Photo Memory Box: Gather printed photos from over the years and tuck in a note asking them to stand by your side.
  5.  Coffee or Dinner Date: Keep it casual and ask them in person over your favorite drinks or dinner spot.
  6. Surprise Video Message: Record a quick video sharing why you want them in your wedding party and send it their way — unexpected and heartfelt.
  7. A Favorite Book or Journal: With a note inside that asks them to be a part of your crew.
  8. Custom Art or Illustration: A fun sketch of the two of you, or something simple like a custom keychain or ornament.



Not only is a website for your wedding pretty eco-friendly and a super easy way to share information with guests pretty much all around the world, but it's just a smart idea. This is the 21st century after all. 

THE BASICS:
- name
- date
- important times
- locations
- countdown

TRAVEL: 
- airport information
- where to stay
- how to get around
- what to do in town

YOUR STORY:
- how you met
- when you knew
- the proposal
- a day in the life

PHOTOS:
- across the years
- engagement photos
- venue photos

RSVP: 
- attending | not attending
- number of guests
- mailing address
- dietary restrictions
- meal choice

FAQS:
- rsvp deadline
- plus ones
- are children allowed
- what to wear
- parking
- indoor or outdoor
- accessibility
- photos & social media rules

REGISTRY:
- link

SCHEDULE:
- pre-wedding activities 
- day-of wedding
- post wedding events

CONTACT:
- phone or email

WEDDING PARTY:
- list of wedding party
- photos of wedding party

the wedding website

food ideas

Fajita + Taco Bar

Whew, do you really want your guest to Taco bout your party or not? Not only are fajitas and tacos super cost effective, but your guest have the option of build- ing their plate just the way they like it.

Filet Mignon w/ Green Beans

Ok, this sounds like super fancy. If you have a super upscale wedding I could totally see your guest being treated like royalty with Filet Mignon.

Fried Chicken, Mac & Cheese & Biscuits

Yes, it’s basically a southerner’s dream. Although it is chicken it isn’t the standard baked chicken that I know your mind went to when I mentioned wedding chicken earlier.

Chicken & Waffles

Sweet & savory. Your guest would die of happiness. I just know it. 

Wood-Fired Pizza

Ok, I'm just going to say it. I am happy with anything involving pizza so not only does this sound like a great idea, it sounds delicious. 

American Barbecue

Imagine it is the Fourth of July, but at your wedding. Bring out the grill and all of the food that comes along with it. 

Butternut Squash, Fresh Fruit & Steak

This is kind of perfect regardless of the type of wedding. It's a nice alternative to the baked chicken. 

Pretzel Bar

You know what is better than a pretzel bar? Not much. I don't believe there are a lot of things that are better than fresh pretzels. 

Sushi Station

There are people out here in the world that this is perfect for. No judgment here. 

French Fry Station

I know i'm not the only person who would be ridiculously excited if I saw a station full of french fries. 

Build Your Own Burger Bar

Combine this one with the french fry station and you're in business. 

Pasta & Salad

A great way to give your guest a sit down experience while also saving your pockets. 

Lobster & Mashed Potatoes

Fancy is an understatement here. People would never want to go home. 

Breakfast Buffet

Personally, I believe that breakfast is good at all times of day. Some would argue and say that this should only be served at morning weddings. 

How to Elevate Your Detail Photos

Your detail photos help tell the story of your day — the textures, the heirlooms, the tiny things you carefully chose that deserve to be remembered. Here’s how to make sure they shine:

1. Gather everything

Before the big day, gather all the details into a box or bag — yes, that means your partner’s details too! Having everything together ensures I can photograph them interchangeably, in the same light, and create a cohesive collection. Things like shoes, jewelry, ties, cufflinks, perfume, vow books, invitations, and rings — I want it all in one place so we’re ready to go when I arrive.

2. think details

I always bring my styling kit filled with pretty things like ribbon, vintage stamps, and ring boxes. But none of those items have the sentimental value your personal keepsakes do. This is where you can get creative and thoughtful.

3. Heirlooms

Heirlooms don’t have to be obvious or extravagant. Think about the little things that carry meaning for you — a lace handkerchief from your grandmother, your mom’s wedding garter, a vintage locket, your great-grandfather’s pocket watch, or a photo from your grandparents' wedding. These add richness and depth to your story.

4. make it personal

Consider bringing a few special styling pieces of your own: a velvet ring box in your wedding colors, ticket stubs from your first date, vintage scissors, or a handwritten love note. These little touches elevate your detail photos and make them feel unmistakably you.

5. atmosphere

Light is everything in photography. While the getting ready space for one partner is often bright and airy, the other’s can end up being a dimly lit back room with no windows. To keep your detail photos cohesive, have everyone’s details in the same well-lit space. It makes all the difference in creating a seamless gallery.

Soundtrack Your Story

Music is one of the most underrated ways to set the tone for your wedding. From the song you walk down the aisle to, to your first dance, to the tunes that’ll pack your dance floor — it all weaves together to create memories you’ll associate with those moments forever.

My best advice? Choose songs you love. Not what you think you're supposed to pick, not what’s trending on TikTok (unless you adore it too) — but the songs that feel like you. The ones that give you chills, make you cry, or instantly transport you to a memory. Think about how you want the room to feel during each part of the day — romantic, nostalgic, joyful, energetic — and let that vibe guide your choices.

Lean on your DJ or band to read the room and keep the energy going. They’re pros at switching things up, knowing when to play a throwback to get the parents on the floor, or dropping a pop hit to bring everyone back from the dessert table.

A Quick Note About Parent/Child Dances
This moment can be incredibly meaningful — but it also doesn’t have to be overly traditional if that’s not your vibe. Whether it’s a dance with your mom, dad, stepparent, grandparent, or a chosen family member, pick a song that makes you feel something. It can be sweet, sentimental, or fun and upbeat. There are no rules.

A few ideas to get you started:

“Stand By Me” – Ben E. King

“Forever Young” – Rod Stewart

“You’ve Got a Friend” – James Taylor

“God Only Knows” – The Beach Boys

“In My Life” – The Beatles

“I’ll Be There” – Jackson 5

“My Wish” – Rascal Flatts

Or any song that reminds you of them.

The biggest takeaway? Choose music that tells your story, makes you happy, and feels like a reflection of your relationship — to each other, and to your people.


A Modern Wedding Registry

REGISTRY DOs

REGISTRY DON'Ts

A few tips before we hop in:

-Register for a mix of classic essentials and things that fit your lifestyle — if you’re not a baker, you don’t need three types of cookie sheets.

-Think beyond the kitchen: add items for your home, adventures, hobbies, and future memories.

-Give guests context for cash gifts. Instead of just “honeymoon fund,” try: Help us sip wine in Italy! or Contribute to our first home down payment.

-Leave your registry up for a couple of months post-wedding — life gets busy and some guests shop late!

-Don’t list your registry stores directly on your invites. Link it on your wedding website and let that do the work.

-Don’t feel pressured to add items you’ll never use just because “you’re supposed to.”

-Don’t take down your registry immediately after the wedding — give people time.

-Don’t stress about making it huge. It’s about what you’ll actually love and use.

Creating a wedding registry can feel overwhelming — what do you actually need, what’s just fun, and how do you ask for money without being awkward? Don’t worry, I’ve got you covered.

Set up your registry early. This way it’s ready for engagement parties, showers, and those guests who like to plan ahead.

Link it to your wedding website and include that on your save-the-dates, invitations, or wedding info cards.

Offer a variety of price points so guests can choose what they’re comfortable gifting.

Consider experiences + funds. Guests love contributing to things like your honeymoon, date nights, or future home.

Send handwritten thank you notes. Yes, it’s old school. Yes, it matters.


sendoff your love

There was a time not long ago when people chucked rice at the couple.  I mean, that was absolutely adorable, perfect for sunday dinner, joking here, but now people are getting really creative with how they are sending the couple off. Here are some ideas... that are not rice.


1. Flowers and Petals
2. Leaf confetti
3. Birdseed
4. Ribbon Wands
5. Bubbles
6. Sparklers
7. Feathers
8. live musicians for a parade exit
9. confetti (eco-friendly)
10. Pom Poms
11. balloon drop
12. Paper Airplanes
13. Glow Sticks
14. Handheld bells
15. Rainbow Sprinkles
16. Streamer poppers
17. Mini Beach Balls
18. Napkins
19. Marshmallows
20. Pinwheels
21. Herb Toss (Mint, Basil, etc)
22. Colorful Smoke Bombs
23. Maracas

Phew, you made it

I know I just shared a lot with you — and while it might feel overwhelming right now, remember this guide was created to help make your wedding planning experience one you’ll look back on fondly for years and years to come.

At the end of the day, the location you choose, the outfits you wear, and the tiny details you pick won’t matter nearly as much as the memories you make together. Those moments — the laughter, the happy tears, the quiet glances, and wild dance moves — are what truly matter.

That’s what I care about most: capturing your story in a way that feels true to you. So my biggest advice? Be yourselves. Have fun. Laugh a lot. Soak it all in. And don’t worry — I’ll take care of the rest.

I can’t wait to celebrate with you. 

xoxo,

Sierra